Avoid Common Mistakes on Hotel Reservation for Visa Application
Information on hotel reservation for visa application
Do you know that Canceled/Invalid Hotel Booking Will Get Your Visa Application Denied
If you think it is difficult to make hotel reservation for visa application, then you are wrong. Making hotel reservation for visa is actually easy if you know what to do. However, there are some clarifications that you may need about making hotel reservation for visa.
Hotel reservation confirmation is one of the vital supporting documents when applying for visa. This is why people request for hotel reservation for U.K visa, hotel reservation for Canada visa or hotel reservation for Schengen visa.
If you would be applying for visa soon, then this article will help you understand how to make hotel reservation for visa application.
What is hotel reservation for visa application?
Hotel reservation confirmation is a proof that a hotel accommodation is book on hold for a visa applicant. Once reservation is completed, the applicant receives a confirmation document from the hotel.
This document carries the name of the applicant, the hotel check-in date and the check-out date. It also carries the name and contact details of the hotel. And, sometimes, the cost of hotel room per night and the total cost of the entire duration of stay.
But, it does not necessarily mean that the applicant has to stay at the hotel when they actually travel. It is only an illustration of what the applicant intends to do and where they intend to stay while in their proposed travel destination.
As mentioned earlier, hotel reservation is an important document for visa application. Many embassies consider it as “proof of accommodation” or one of the “justifications for the purpose of trip”. It is even more important for applicants who have no contacts or hosts within their proposed travel destination.
They must be able to make hotel reservation for Italy visa, hotel reservation for U.S visa, hotel reservation for Ireland visa, or to wherever they are applying to. This is because all embassies demand this document as one of such that the applicant needs to submit. This way, they do not need to have anyone give them an invitation letter since their hotel reservation will suffice.
In addition, the hotel reservation needs to meet certain standards, regardless of the type of visa you wish to apply for:
1- Hotel reservation must be valid
For any application, the embassy expects your hotel to remain valid all through the period of your visa application. For many embassies, it takes 15 work days or three weeks to process application. For others, it takes two months or more (Canada embassy for example). Therefore, your hotel reservation must remain active for a long period of time to accommodate the embassy schedule for document verification.
2- Hotel reservation must be verifiable
Hotel reservation cannot be an ordinary dummy hotel booking online. By ordinary dummy hotel booking for U.K visa, dummy hotel booking for Canada visa or for any visa at that, this means a fake reservation which some get through fake hotel booking confirmation generators online. If you truly need your visa, you would not risk doing this.
The truth is: embassies will always contact hotels to verify that the hotel reservation is valid as at the time of document verification.
3- Hotel reservation can be directly from hotel
You can choose to book hotel directly from the hotel website but you must be ready to tackle some challenges. Here are the following challenges to consider:
a- Cancellation before the date on booking policy
Because the booking platform is designed to test the credibility of the debit card or the availability of funds on the card, it is likely for the reservation to cancel before the cancellation date on the booking policy. Some hotels attempt to charge one dollar or two, and once payment does not go through at the time, they cancel your reservation.
Do not forget that this sometimes happen after you have submitted your hotel reservation document to the embassy. And it carries a booking confirmation ID for verification. So, making another reservation to same hotel may not remedy the situation.
b- Undue debits/loss of money
As stated before, some hotels could debit your card before the date on the policy. If you book with a ‘book now, pay later’ policy it is possible that you forget to cancel before your payment date. And this could cost you a lot of money (average cost of hotel accommodation is $ 40 per night!). Same thing goes for booking a refundable accommodation/room. You would have to endure cancellations fees, which would not make sense to you especially if your visa is denied because of other factors.
c- Shallow hotel reservation caused by ‘book without credit card policy’
Sometimes, a reservation is not concrete because an applicant decided to do a ‘book without credit card policy’. This is not difficult to figure out. Most hotels service their clients on first come, first served basis. While a visa applicant makes a ‘book without credit card policy’ booking on hotel website, another client walks into the hotel building, pays cash and demands the same room. Do you think the hotel will still keep the space for a ‘book without credit card’ customer?! (I also do not think so.)
4- Hotel reservation may not be paid for
After all that has been said, the embassy still does not expect you to pay for the actual hotel accommodation fees just to apply for visa. If the hotel can help you keep an accommodation without you making payment, then the embassy is fine with it.
Why do you need to avoid these common mistakes?
Stop using websites like booking.com. Majority of hotel bookings are canceled bearly 48 hours unless you pay for the whole stay.
Never submit a Visa application with a hotel reservation until you call the hotel to confirm that your booking is active.
Embassies now contact hotels more than once to confirm that your accommodation arrangement is valid before granting visa
Reservation that cannot be confirmed is a solid ground for visa refusal
The choice of hotel has a lot of effect on your application. Too cheap hotel is an indication of insufficient financing capacity. Expensive hotel raises your budget and your income needs to be high to convince the visa officer. Yes, this is a dilemma and you need to be smart.
What you will need to do before embarking on your visa interview:
This will be a week or three days before your interview date.
Hotel Reservation. You may call the hotel to verify.
Flight Reservation. It can be verified on the airline website.
We ensure that the reservations are not canceled until visa is approved by when we manually cancel the reservation
If you decide to stay in the hotel after your visa is approved, simply notify us and we will charge you full payment for the whole stay